Privacy Policy

Last Updated: March 11, 2024

1. Introduction

At Invoice Matcher ("we," "our," or "us"), we respect your privacy and are committed to protecting your personal data. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our website, applications, APIs, and other associated services (collectively, the "Services").

Please read this Privacy Policy carefully. If you do not agree with the terms of this Privacy Policy, please do not access or use our Services.

2. Information We Collect

We collect several types of information from and about users of our Services, including:

2.1 Personal Data

We may collect personally identifiable information, such as:

• Name
• Email address
• Company name and position
• Phone number
• Billing information and payment details
• Any other information you choose to provide

2.2 Financial Data

Our Services process financial information, including:

• Invoice data (invoice numbers, amounts, dates, vendors, etc.)
• Bank transaction data (transaction amounts, dates, descriptions, etc.)
• Other financial records you choose to upload or input

2.3 Usage Data

We automatically collect information about your interactions with our Services, including:

• IP address
• Browser type and version
• Device information
• Pages visited and features used
• Time and date of your visits
• Referring website addresses
• Other diagnostic data

3. How We Use Your Information

We use the information we collect for various purposes, including to:

• Provide, maintain, and improve our Services
• Process your transactions and manage your account
• Match your invoices with bank transactions
• Respond to your inquiries and provide customer support
• Send you technical notices, updates, security alerts, and administrative messages
• Communicate with you about products, services, offers, and events
• Monitor and analyze trends, usage, and activities in connection with our Services
• Detect, prevent, and address technical issues
• Protect against harmful, unauthorized, or illegal activity

4. Data Storage and Security

We implement appropriate technical and organizational measures to protect your personal data against unauthorized or unlawful processing, accidental loss, destruction, or damage. These measures include:

• Encryption of sensitive data at rest and in transit
• Regular security assessments and penetration testing
• Access controls and authentication mechanisms
• Monitoring for suspicious activities
• Regular data backups

However, please be aware that no method of transmission over the internet or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your personal data, we cannot guarantee its absolute security.

5. Data Retention

We will retain your personal data only for as long as necessary to fulfill the purposes for which it was collected, including for the purposes of satisfying any legal, accounting, or reporting requirements.

To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorized use or disclosure, the purposes for which we process the personal data, and whether we can achieve those purposes through other means.

6. Disclosure of Your Information

We may disclose your personal information in the following circumstances:

6.1 Service Providers

We may share your information with third-party vendors, service providers, contractors, or agents who perform services for us or on our behalf and require access to such information to do that work. These may include payment processing, data analysis, email delivery, hosting services, customer service, and marketing assistance.

6.2 Business Transfers

If we are involved in a merger, acquisition, or sale of all or a portion of our assets, your data may be transferred as part of that transaction. We will notify you via email and/or a prominent notice on our Services of any change in ownership or uses of your personal information.

6.3 Legal Requirements

We may disclose your information where we believe it is necessary to comply with applicable laws, regulations, legal processes, or governmental requests, or to exercise, establish, or defend our legal rights.

7. Your Data Protection Rights

Depending on your location, you may have the following rights regarding your personal data:

• Right to Access: You have the right to request information about the personal data we hold about you.
• Right to Rectification: You have the right to have your personal data corrected if it is inaccurate or incomplete.
• Right to Erasure: You have the right to request the deletion of your personal data in certain circumstances.
• Right to Restrict Processing: You have the right to request that we restrict the processing of your personal data in certain circumstances.
• Right to Data Portability: You have the right to request a copy of your personal data in a structured, machine-readable format.
• Right to Object: You have the right to object to our processing of your personal data in certain circumstances.

To exercise any of these rights, please contact us using the information provided in the "Contact Us" section below.

8. Cookies and Tracking Technologies

We use cookies and similar tracking technologies to track activity on our Services and store certain information. Cookies are files with a small amount of data that may include an anonymous unique identifier. Cookies are sent to your browser from a website and stored on your device.

We use cookies for the following purposes:

• To enable certain functions of the Services
• To provide analytics
• To store your preferences
• To personalize content and user experience
• To improve our Services

You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our Services.

9. Children's Privacy

Our Services are not intended for use by children under the age of 18. We do not knowingly collect personal data from children under 18. If you become aware that a child has provided us with personal data, please contact us. If we become aware that we have collected personal data from children without verification of parental consent, we will take steps to remove that information from our servers.

10. International Data Transfers

We may transfer, store, and process your information in countries other than your own. Our servers are located in the United States and the European Union. If you are accessing our Services from outside these regions, please be aware that your information may be transferred to, stored, and processed by us in facilities and by third parties with whom we may share your personal data in other countries.

When we transfer your data internationally, we take steps to ensure that appropriate safeguards are in place to protect your data and to ensure that it is treated in accordance with this Privacy Policy.

11. Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last Updated" date.

You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

12. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us at:

Contact Form